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The First Nurse-Centric, Real-Time Perioperative Virtual Assistant Platform
Hospitals' Silent Champion — A Smarter Solution for an Elephant-Sized Problem
A Real-Time AI That Works for Nurses, Enhancing Patient Safety and Maximizing Efficiency
We Transform Operating Rooms From Manual Chaos to Fully Autonomous Ecosystems

Operating Rooms

For Five Consecutive Years, U.S. Hospital CEOs Have Ranked Workforce Shortages and Rising Operational Costs as Top Concerns.—While Operating Rooms, Healthcare’s Financial Powerhouse, Remain Critically Inefficient


Managing the OR
A Sisyphean Task of Endless Manual Work
A Heavy Burden Carried Almost Entirely by Perioperative Nurses
Managing the OR is a daily routine filled with essential yet labor-intensive duties —
from pre-op preparation and surgical counts to intra-op coordination and post-op documentation.
These tasks are time-consuming, repetitive, and error-prone, and they’ve barely evolved in decades. If anything, they’ve only compounded. With a growing RN shortage, the nurses who remain carry the full weight of an outdated routine and face mounting burnout that they can no longer sustain.
What Are the Root Causes Behind OR Inefficiencies and Nurse Overload?
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Current OR Technologies Are Incomplete: Narrow, Passive, and Not Designed for TransformationDespite their sophistication, most current technologies still leave the critical tasks of the OR — including counting, documentation, and workflow coordination — manual and disconnected. Meanwhile, hospitals face skyrocketing operational expenses, with the OR being one of the most cost-intensive and waste-producing areas in the entire system: Operating Rooms account for 38% of total hospital expenditures and 73% of hospital waste They generate 68% of hospital revenue, yet remain one of the least optimized environments According to the American College of Healthcare Executives, rising staffing and supply costs are the #2 top concern among hospital CEOs, second only to workforce shortages In this context, existing technologies fall short — they fail to address the true scale, complexity, or urgency of OR inefficiencies. Some hospitals have adopted barcode systems, RFID tracking, or AI-powered inventory tools in an effort to modernize perioperative operations. However, these tools focus narrowly on inventory logistics and static asset tracking, not on dynamic, real-time surgical workflows. The Problem: ❌ Do not track surgical item use in real time ❌ Require manual scanning ❌ Fail to reduce RN workload ❌ Don’t integrate across the full perioperative process
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Inefficient Instrument & Supply Usage: High Waste, Low ValueSurgical teams frequently prepare far more instruments and disposables than necessary. Studies show that 55–78% of surgical instruments opened are never used — yet they still must be sterilized, counted, and reprocessed after every case. This over-preparation adds: ⏱️ Extra work for RNs during setup and breakdown 💸 Unnecessary reprocessing and sterilization costs 📦 Massive supply chain waste across hundreds of procedures weekly Hospitals lack validated, real-time data to standardize surgical kits by specialty or surgeon preference. Surgeons often resist change without clear evidence. The result? Wasted materials, excessive labor, and unrecoverable costs — all before the procedure even begins.
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Time-Consuming and Error-Prone Daily TasksIn today’s operating rooms, nurses are still required to manually count every surgical instrument and disposable item — a time-consuming, risk-prone, and mentally exhausting task. Studies show it takes 8 minutes to count 50 items, and most procedures involve hundreds. This results in a total burden of 20 to 80 minutes per case, depending on surgical complexity. The process is repeated at three stages: ➤ Before incision ➤ Intraoperatively ➤ At closure 🔹 Discrepancies and Recounts Disrupt Workflow Counting discrepancies occur in 12.5% of surgeries Even when not formally reported, RN recounts add 7 to 32 minutes (average: 20 minutes) to the procedure According to CHPSO, 45% of facilities with near-miss events had never reported them — indicating systemic underreporting 🔹 A Critical Task That’s Fragile, Repetitive, and Draining While vital for patient safety, manual counting is: Repetitive and mentally taxing for nursing staff Highly vulnerable to fatigue, distractions, and pressure Still frequently inaccurate 🔹 Retained Surgical Items (RSIs): A Serious Clinical and Financial Risk In approximately 0.5% of surgeries, errors result in a suspected retained surgical item, triggering: Intraoperative X-rays An additional 45–60 minutes of delay Extended anesthesia time Extended anesthesia is not a neutral cost: → It is clinically linked to worsened prognosis in 14% of affected patients — compounding risk → These RSIs are classified as “Never Events” and carry significant financial and reputational risks, with average malpractice compensation of approximately $650,000 — and in severe cases, up to $2.2 million per incident. This burden not only jeopardizes patient outcomes and safety, but also drains critical nursing time, delays surgical schedules, increases operational costs, and exposes hospitals to significant financial and reputational risk.
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Manual & Paper-Based Documentation: Delays and Data LossEven in 2024, most OR documentation is still paper-based or manually entered into electronic health records (EHRs) after the procedure. Nurses are responsible for: Documenting tools used Verifying time-outs Recording intraoperative notes This process takes 20+ minutes per case, often occurring under pressure at the end of a long surgery. It introduces: ⏳ Turnover delays 🧾 Inconsistent and error-prone records 📉 Lost operational insights due to fragmented or incomplete data Manual documentation also prevents hospitals from gaining real-time visibility into OR performance and resource utilization — visibility that could be used to optimize staffing, improve case scheduling, reduce waste, and increase throughput. 🔹 A Recognized Problem Hospitals Struggle to Fix This is not a new issue — yet it persists due to: 📊 Limited access to validated, scalable data 🎯 Surgeon-driven variability, which makes it difficult to enforce standardized documentation 🧩 Unscalable and siloed digital solutions that fail to integrate into live workflows As a result, OR inefficiencies continue to: Cause cumulative delays across daily case loads Increase clinical and operational complications Waste valuable labor time Create significant costs that ultimately reduce hospital margins Manual tracking is not only time-consuming and unsustainable — it is also a missed opportunity for hospitals to leverage automation and data to drive performance and profitability.
We're On A Mission
Elevating Precision and Redefining Care Delivery — From the Ground Up
Built by Those Who’ve Walked the OR Floor
We are healthcare professionals first —
We’ve lived the chaos of outdated workflows and OR inefficiencies firsthand. This isn’t innovation from the outside.
It’s transformation driven from within.

Setting the New Standards
From Inefficiencies to Intelligence
Our focus is bold and actionable: eliminate outdated, manual workflows with a real-time, intelligent platform designed to unlock the next generation of fully autonomous OR operations.
Transforming Operating Rooms Into State-of-the-Art
Automated and Digitized Environments
Harnessing the power of AI, automation, and real-time analytics, TrackiMed will transform the OR into a self-optimizing, data-driven environment where every detail will be tracked, every action will be streamlined, and therefore every outcome will be enhanced.
We are building much more than a product.
We’re Laying the Foundation for Autonomous Surgical Ecosystems
Where efficiency, safety, and patient-centered care aren't aspirational goals, they’re built into the system by design.
TrackiMed is Committed to Pioneering a New Era of Healthcare Excellence
TrackiMed is on a mission to transform Operating Rooms by offering hospital providers an extra set of eyes and ears in the surgical theater—a silent champion. We are developing the next generation of AI virtual assistant platforms to automate and digitize outdated manual processes and nurses' critical tasks and challenges in ORs.
Our mission is to support the well-being of healthcare professionals by creating a streamlined, automated operating room smart ecosystem that enhances safety, boosts efficiency, and maximizes hospital savings—while laying the foundation for a future AI brain of robotic OR nurses.
One of our more favorite doctors (Dr. Seuss), once wrote:
“Believe in The Things You Can Think!"
A Simple Idea That Reflects the Heart of Who We Are — Believers.
We envision a future where surgical ecosystems are not only intelligent — but also fully autonomous.
Our goal is to optimize every aspect of OR operations, empower the surgical workforce, and redefine care quality and safety at scale.

Looking Ahead to 2032
By 2032, TrackiMed will lead this transformation through a sustainable, AI-powered platform that evolves into a circulating nurse brain — the groundwork for integrating robotic collaboration
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